01 Who we are
The data controller is Imperius Software S.R.L., registered office Str. Labirint nr. 14, bl. 10, sc. B, et. 1, ap. 8, Timișoara, Timiș County, Romania, Trade Register no. J2026029905009, tax ID 54632820. Contact us at contact@imperiussoftware.com, by phone at 0720 882 133 or by post at our registered office.
02 Data we process
If you contact us through the form on the site or by email, we process your name, email address, organization and any information you include in your message. Form messages are sent to us by email and are not stored in a database on the site. Providing this data is voluntary, but without your name, email address and message we cannot reply to you.
When you visit the site, the hosting provider may process your IP address, the page visited, the time of the visit and browser information in technical logs needed for security and operation. To prevent abuse, the form temporarily uses cryptographic fingerprints of the IP address and of the email address, not the addresses themselves.
The theme you choose (if you press the theme button) and the fact that you have read the cookie notice stay only in your browser and do not reach us. Details in our Cookie policy.
Only if you consent, we use Google Analytics 4 for aggregated visit statistics: pages visited, traffic source, device type and approximate country.
When you choose which cookies to allow, we keep a pseudonymized log of the choice (a random identifier, the choice and the date), without the IP address, so that we can demonstrate consent.
03 Purposes and legal bases
We respond to inquiries and discuss potential work based on our legitimate interest in responding to professional messages (GDPR Article 6(1)(f)), or on steps you request before entering into a contract, where applicable (Article 6(1)(b)).
We process technical logs and the temporary fingerprints to keep the site available and secure and to prevent abuse, based on legitimate interest (Article 6(1)(f)).
We use Google Analytics only with your consent (Article 6(1)(a)), which you may withdraw at any time. We keep the log of cookie choices to be able to demonstrate consent, as required by Article 7(1) GDPR (Article 6(1)(c)).
We process contractual and accounting documents to meet legal obligations (Article 6(1)(c)). Browser storage is explained separately in our Cookie policy.
04 Retention
We keep inquiries that do not result in a contract, including form messages, for 24 months from the last message exchanged. Contract-related correspondence and accounting documents are kept as required by law and as needed to establish or defend legal claims.
Server technical logs are kept for at most two months. The IP and email fingerprints are used only for the form limits (at most 5 messages per hour from the same IP address and 3 confirmations per day to the same email address), within a 24-hour window; older entries are deleted automatically at the next form submission.
Google Analytics data is kept for 2 months, and the log of cookie choices for 2 years.
After the applicable period, data is deleted or anonymized, except where it is needed for a legal obligation or a dispute.
05 Recipients
Data may be accessed by our web and email hosting provider, Space Ro SRL (spatiul.ro), and, where relevant, IT and accounting providers to the extent needed for their services.
If you accept analytics cookies, site usage data is processed by Google Ireland Limited as the provider of Google Analytics.
We may disclose data to authorities when required by law. We do not sell personal data.
06 Transfers outside the EEA
The site, the form and email are hosted in Romania by Space Ro SRL, in the provider’s data center in Iași.
If you accept analytics cookies, Google Analytics data may be transferred to Google LLC in the United States under the European Commission’s adequacy decision for the EU-US Data Privacy Framework. If you do not accept, no transfer outside the European Economic Area takes place.
07 Your rights
Subject to GDPR conditions, you may request access, rectification, erasure, restriction of processing, portability where applicable, and object to processing based on legitimate interest. Where processing is based on consent, you may withdraw it at any time without affecting earlier processing.
You can withdraw consent for analytics cookies at any time from the .
For any request, write to contact@imperiussoftware.com. We reply without undue delay, usually within one month; for complex requests this period may be extended as permitted by GDPR. We do not make decisions based solely on automated processing, including profiling, that produce legal or similarly significant effects.
08 Complaints
You may complain to the Romanian data protection authority, ANSPDCP, at www.dataprotection.ro, without losing your right to go to court.
09 Security
We use appropriate technical and organizational measures, including HTTPS and access controls for the accounts and services we use.
10 Children
This site presents professional services and is not specifically directed at children. If we learn that we have received a child’s data without an appropriate basis, we will review the situation and take the necessary steps.
11 Changes
We update this policy when our services, providers or processing activities change. The last updated date appears at the top of the page.